AI Email

Terms of Service

Last updated: 8/4/2025

Agreement to Terms

These Terms of Service ("Terms") govern your use of AI Email Assistant ("Service") operated by Auto Email Assistant ("we," "us," or "our").

By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these terms, then you may not access the Service.

Service Description

AI Email Assistant provides AI-powered email management services including:

  • Intelligent email categorization and priority ranking
  • AI-generated response suggestions
  • Email analytics and insights
  • Productivity optimization tools

We reserve the right to modify or discontinue the Service at any time with reasonable notice.

Privacy, Data Protection & Compliance

Legal Framework

Our data processing activities comply with multiple data protection regulations:

  • GDPR (EU): General Data Protection Regulation compliance
  • HIPAA (US): Healthcare data protection standards
  • Kenya DPA: Kenya Data Protection Act, 2019 compliance

Data Processing

By using our Service, you consent to our processing of your email data as described in our Privacy Policy. We process data only for the purposes of providing our Service and improving user experience.

Security Measures

  • End-to-end encryption for all data transmission
  • Secure OAuth authentication with Google
  • Regular security audits and updates
  • Limited access to personal data
  • Data minimization and retention policies

User Responsibilities

You agree to:

  • Provide accurate and complete information
  • Maintain the security of your account credentials
  • Use the Service only for lawful purposes
  • Not attempt to reverse engineer or hack the Service
  • Respect intellectual property rights
  • Comply with all applicable laws and regulations

Prohibited Uses

You may not use the Service to:

  • Send spam, phishing, or malicious emails
  • Violate any applicable laws or regulations
  • Infringe on intellectual property rights
  • Harass, abuse, or harm others
  • Attempt to gain unauthorized access to systems
  • Use the Service for commercial purposes without authorization

Intellectual Property

The Service and its original content, features, and functionality are owned by us and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

You retain ownership of your email content. By using our Service, you grant us a limited license to process your emails for the purpose of providing our AI-powered features.

Limitation of Liability

In no event shall we be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses.

Our total liability to you for any claims arising from the use of our Service shall not exceed the amount you paid us in the 12 months preceding the claim.

Changes to Terms

We reserve the right to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days notice prior to any new terms taking effect.

Your continued use of the Service after any changes constitutes acceptance of the new Terms.

Contact Information

If you have any questions about these Terms of Service, please contact us:

Email: legal@aiemailassistant.com

Address: Westlands Nairobi